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Effective Minute Taking

  • 27th April 2023
    10:00 am - 1:00 pm

Course duration: 1 day

Additional notes for course:

Not a member? Find out if your company is eligible here

Course overview

Does your organisation need concise minutes that accurately reflect the decisions taken and actions agreed at a meeting? Would you like to be confident that the notes taken and the minutes created will produce a valuable record of a meeting?

 

Aims and objectives

Participants discover the tricks of the trade on this highly practical workshop-style course. They also learn about best practice, how to listen more effectively and ways to write salient points quickly and clearly.

It covers the A to Z of minute taking, from using a template to identifying common errors of grammar, punctuation and use of English. During the day, participants experience every stage of the minute-taking process, using guided role-play.

Course content

Proposed Course Content

Part One

Part Two — Writing style

  • Identifying a good style
  • Getting the message across, using clear English
  • Being more concise and reader-friendly
  • Six tips: Writing up notes
  • Useful vocabulary
  • Avoiding common errors of grammar, punctuation and use of English
  • Summarising & Practice

– Meetings and minutes

  • What are minutes for?
  • How do you define “good” minutes?
  • What are the key skills for minute-taking?
  • A to Z of taking minutes
  • Tailoring content to your readers’ needs
  • Test yourself: Are you really listening?
  • Creating an effective agenda & Meeting checklist
  • How to take useful notes
  • Practice: using guided role-play

Effective Minute Taking – course outline continued

Editing strategies — how to re-read more effectively

  • Editing in three easy steps
  • Using a proofreading checklist
  • Practice

Part Three — Editing

Skills learned

On completion of this one-day course, participants will be able to:

  • Understand the role and responsibilities of the minute-taker
  • Prepare an outline and use a template
  • Create an efficient structure and layout
  • Summarise information (and understand what to leave out)
  • Listen more effectively
  • Use simple techniques to transform your writing style
  • Recognise errors and potential problem areas
  • Incorporate useful phrases
  • Edit and proofread your minutes

Ready to begin?

Are you an organisation in the private sector (including commercial state and semi-state companies) if so, click on the link below to avail of free membership to access our subsidised training courses. Or are you employeed in one of the above organisations and would like to see what training we can offer via your employeer. Click on the link to explore our courses. Click on the link to explore our courses.

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